Using the Private Writing Assistant

The Private Writing Assistant gives you the polish of an AI writing tool — rewriting, tightening, expanding, fixing grammar, and adjusting tone — without ever pasting names, salaries, diagnoses, or deal terms into a cloud chatbot. Everything runs on your own machine, so it’s safe for exactly the kind of sensitive correspondence you’d never put in a public AI service.

A track-changes mode shows you precisely what the model altered, so you stay in control and accept or reject edits one at a time.

When to use it

• A sensitive HR letter — turn rough bullet points into a finished, formal letter ready for letterhead.
• Softening a pushback email — rewrite a blunt draft in a more diplomatic tone, then accept only the phrasings that don’t change your meaning.
• Cleaning up a board memo — fix grammar and clarity while leaving technical terms and proper nouns untouched.
• A patient-friendly explanation — rewrite a technical report in plain English for a non-specialist reader.

How to use it

1. Open the Workflows view and choose Writing Assistant.
2. Give it your source text — type or paste it into the input box, or attach it as a file (PDF, DOCX, TXT, MD).
3. Pick an action and, if you like, a tone (see below). Turn on Track changes for anything high-stakes.
4. When a file is attached, you can also type extra guidance in the input box — for example, “explain in plain English for a non-medical reader.”
5. Send it. The revised text streams into the response area as the model writes.

Actions

• Polish — a general rewrite that improves flow and clarity. (This is the default.)
• Shorten — tighten the text while keeping the meaning.
• Expand — flesh out brief notes or bullet points into fuller prose.
• Fix grammar — correct grammar and clarity with minimal other changes.
• Adjust tone — rephrase to match a chosen tone.

Tone presets

A tone preset can be applied with any action. Choose Match source (the default, which preserves the existing voice), Formal, Casual, Diplomatic, Assertive, or Friendly. For example, “Polish” + “Diplomatic” is a good combination for a contract pushback.

Track changes

With Track changes on, the result is shown as an edit overlay rather than a clean replacement: deletions appear struck through and insertions in a contrasting colour. Use the Accept all / Reject all controls, or the per-change ✓ / ✗ buttons, to apply edits selectively. This is recommended for any correspondence where the exact wording matters.

Finishing up

Once you’re happy with the text, export it to DOCX (formatting preserved) or copy it to the clipboard. The Fully Offline badge stays visible the whole time — nothing you write is uploaded.

Checking the result

• Read the output end-to-end and confirm the meaning is preserved — the assistant should change style, not facts.
• In track-changes mode, reject any edit that alters substance; only tone and style changes should remain.
• Confirm the tone preset is reflected — “Diplomatic” shouldn’t produce blunt openings.
• For grammar fixes, check that intentional choices — technical terms, proper nouns — weren’t “corrected” away.